Billable rates

If you bill time you have two hurdles - ensure you are recording all your billable time and make sure your billing the correct amount for time worked. We call the hourly rate you charge your clients the bill rate. You can set a bill rate for each staff member or you can have a schedule of fees from which you can allocate staff to. This is a fairly simple approach where work performed by an individual is always charged out at the same bill rate. A more complex approach might be where you need to be able to set different staff to work on different projects/jobs at different rates or even different rates for portions of the one project/job. Both scenarios are possible. The flexibility you have with bill rates and the linking of staff using bill rates is one of the most powerful aspects of TimeSite Pro.Using this approach staff never need consider what rate work is being billed at (unless you want them to know) as the system does this automatically when each record is saved based on how you have linked staff and bill rates for the timesheet records they are entering.

Timesheet entry

Out of the box timesite does not show what portion of or what timesheet records are billable. You can of course change the configuration to allow staff to override the default billable hours applied to each timesheet record by the app. When timesheet records are created the categorisation of the record allows the system to determine if the record is billable or non billable, if it should have its hours increased or the billable hours be decreased based on predefined rules. If you don't want the user to be able to modify the billable hours component of timesheet records you but want some transparency then the hours can be shown without the ability to modify them.

WIP

Work In Progress. These figures are live - as your staff enter records that are billable your WIP increases. Managing your WIP is easy, you can view and adjust it using a variety of groupings of records along with more filter options than you could ask for. Via the WIP screen you can adjust billable hours up or down, you can adjust expense records up or down, both types of adjustments can be performed individually or based on group memberships. From this screen you can review and edit individual timesheet records, write off record or select records to invoice and create the invoice.

Invoicing

Records selected for and assigned to an invoice you have created can have a number of adjustments made to them, their billable value can be increased or decreased based on groups or all records, this is especially useful when invoicing an agreed value. Adjustments can be reset and if necessary extra non time related items can be included in the invoice to cover other items you wish to bill. Invoices can be previewed and set as final once approved. Sending invoices via email couldn't be simpler. Your invoice layout is exactly how you want it to be, we have a number of prebuilt options or we can build something to suit your exact requirements.

What Do Our Customers Say About Us?

We were looking for a product that could cover the different needs, from reporting and budget tracking to making life easy for those completing timesheets. Although still in the early stages of the rollout, it is proving really user friendly. From Timesite, we get great support, quick and detailed help with everything.

Eduardo B.
Project Finance Manager in Australia

We are a small law firm in the Sydney CBD. We have been using TimeSite for many years and recently upgraded to TimeSite Pro. The new system is extremely functional for all staff. Steve Dolan patiently provided us with an excellent and easy-to-follow demonstration of how TimeSite Pro works and highlighted many new features that assist us and our clients. We highly recommend TimeSite Pro.

Susanna Balog, D.C.
Balog & Associates, Solicitors & Attorneys

We needed a program that could record specific jobs and activities and then integrates that information with MYOB. We found that TimeSite Pro was incredibly flexible to setup. Our staff can enter all their timesheet information on their mobile app, which we drop straight into MYOB every week. These efficiencies have been marked for all involved in the process. The support from the TimeSite Pro team has been excellent.

Pip Jarrett, Jarretts Wines

Our company was looking for to track our employee’s time on projects in various locations. They can now easily document their timesheet in the field using TimeSite Pro’s mobile app. Our administration staff then access this information using TimeSite Pro’s desktop view. We've found TimeSite Pro to be very user-friendly and the fact that we are dealing with an Australian company whose service is quick and responsive to any questions or assistance has been terrific!

Jo Evans, Stainless Engineering & Maintenance

Due to the gradual growth of our small business, the need for a timesheet program was a priority. We required a platform that allowed our employees to enter their hours remotely and also being synced with MYOB to allow for a seamless transfer at the end of the pay period. TimeSite Pro certainly has made this possible and saves our business time and money.

Christian Bugeja - Madeform Architectural Builders

Easy mobile interface for users. Timesheet submission is now a lot easier with its simple mobile application interface. It replaced the use of paper timesheets and reduced a considerable amount of time chasing employees with incomplete timesheets.

Cristina da Silva - Payroll Manager, independent school

TimeSite Pro has been a revelation for our business in terms of real-time project costs, billings and overall feedback for management and staff. Its allow us to give clients current hours spent on the project and dramatically reduces billing time spent. The support from TimeSite has been excellent; of the few questions we've had, a call back has happened promptly.

Simon Anderson - Anderson Architecture

I have tried many different apps, always falling back on Excel spreadsheets. Once I found TimeSite Pro, I have never looked back. It does absolutely everything I need. I complete all billing, wages and reporting from this app and integrate it into MYOB.

TimeSite customer - construction industry

TimeSite Pro is a valuable MYOB add on and time-saving application for my bookkeeping business. It's easy and quick to set up, with options to suit your individual needs. The guidance provided to assist with the set up was excellent. Payroll processing is no longer a time-consuming chore, with the simple to use application removing all the manual input of timesheets in MYOB. TimeSite Pro is the perfect fit for any business with employees in the field who need to lodge timesheets.

Phil Limbrick - Axiom Bookkeeping

TimeSite Pro proved easy to integrate into our new law firm's operations after exploring other options. Functionality is well thought through with the end-user in mind (irrespective of ability!). And the best thing about TimeSite Pro is the on-going support, which is readily available, patient and outcome-focused. We recommend TimeSite Pro to any law firm considering their time tracking options.

Nitij Pal - ANDE + Co.

We are a small business with some specific needs, and TimeSite Pro has been able to meet those needs. We now have a user-friendly, integrated system that can cope with how we work. We can easily track time and expenses and drill down on our data in helpful ways, greatly assisting us in business planning. The TimeSite team have been very supportive in our transition to this cloud-based timesheet system. We particularly like the ease of use, functionality, mobile app, invoicing and reporting capabilities.

Nicola H. - Principal Archaeologist, Environmental Services

Excellent program. Works well with MYOB software. Simple to enter timesheets, easy to use in a browser or via their mobile app. This product does exactly what we need it to do. We spent a lot of time researching the different options available to be compatible with MYOB. TimeSite Pro ticked all the boxes, and we've been happy with it.

Practice Manager - PSA Consulting Australia

There is no way our company could have arrived at a functional and user-friendly timesheet tool without the help of a team like TimeSite Pro. The (unusual) way we use MYOB as consultants meant that the timesheet software needed to be able to set itself up to work in the way that we make MYOB work for us. This is a testament to the customer focus and attitude of the team at TimeSite Pro.

Paul Duncan - Senior Consultant, INCITIAS

Frequently Asked Questions

Do you offer different subscription models?

TimeSite Pro is available via three subscription plans: Basic, Standard and Accounting. Refer to our pricing page for more information on the features available with each plan.

Can I change the number of users?

Yes, you change the number of timesheet and administration users at any time. We automatically adjust your monthly subscription fee as you add and reduce the number of timesheet users.

Do you offer volume and annual subscription discounts?

Yes, please contact us at [email protected] for more information on our discount policy and a subscription cost estimate.

Can you provide implementation support?

Yes, if you require our involvement with your implementation project, we are happy to provide you with a quotation for this assistance. In general, though, our customers can get started with TimeSite Pro within a couple of days, and then rollout to a pilot implementation over a couple of weeks.

Can your trial be configured for our firm?

Yes, our quick start wizard enables you to specify the most common settings used by our customers. Contact us if you would like our assistance to configure your trial account further.

Request a demonstration

We’ll present the key features and capabilities of TimeSite Pro.

You can see the workflow procedures that TimeSite Pro supports.

We’ll answer your detailed questions and demonstrate different configuration options.

We’ll use Zoom to support your staff in different locations and can record the demonstration for your subsequent review.

Our demonstrations usually take 45 minutes but we can take a long as you like to answer all your questions.

Use our online scheduling system to book a TimeSite Pro demonstration at a time to suit your team (and ours!).

Demo Request

Time Billing